If we ever really understood the amount of work entailed in turning an idea into a completed project, there would be fewer projects in this world. Something about the human psyche helps us to minimize the realities of the project for which we are volunteering. Such was the case, when a small group of Technology Directors sat in Chris Bigenho’s office last April and talked about putting our words into action. Eight months later, we’ve pulled it off. Yes, it was a lot of work, but you can see the results for yourself.
Our idea was to create a showcase for students from schools accredited by the Independent Schools Association of the Southwest to present on a theme of ”initiating innovative ideas”.
The whole idea came together rather organically. One of us said, “Let’s do something to showcase appropriate use of our technology in the educational context.” Someone else replied, “Hey, we just participated in a TEDx event and it really excited our students.” Another person found TEDx Youth Day, a celebration of the UN’s Universal Children’s Day, scheduled for November 20, 2010. It was a natural for us…a chance to work with TED and a geographically distributed event based on social networking technology. Thus was born the I-Cubed experiment. Someone, I don’t recall who, said, “Having an idea is the first 2%. The rest is blood, sweat, tears, and bruised knuckles.” I haven’t heard about any bruised knuckles, but the rest was certainly true.
Eventually, we came up with
- a theme, “Initiating Innovative Ideas”
- a plan for the physical event, students from participating schools doing presentations at nearby host schools
- an idea that we would parlay into a (this) website.
If you’ve ever tried getting the attention of your Technology Director, you might have an idea about how hard it is to coordinate half a dozen of them in a weekly series of meetings. After some false starts, we got into the groove, and things started taking shape.
We were breaking new ground here and constantly found ourselves in a quandary about where to focus next. With TEDx Youth Day in start-up mode, we were flying blind. While, as Technology Directors, we understood our concept of a physical-virtual conference, it was hard to translate this into ‘sound bites’ that our faculty and students could understand. Time kept on ticking and we all committed ourselves to multiple planning levels to bring the project in on time.
This was the inaugural year of the TEDx Youth Day event. Guidelines from the TED people of what to expect were missing until very late in the planning process. In the middle of the registration process, for some unknown reason, TEDx decided to upgrade their registration system, taking it down for about 6 weeks. Some of us were pretty worried about having put a fair amount of work and publicity into an event that we were not sure was going to happen. TEDx got their registration system back up the first week in November and added a live-stream capability to the event.
How does one get faculty and student attention to such a new idea? Anyone who has been involved with education might think that it would be easy to get the students’ attention. After all they are always checking out the latest fad, right? Unfortunately it has to figure as a fad before they are interested. Faculty, in general, are overtaxed with their classes and other assigned tasks. Even the cheesy pitch video that we produced had only a slight affect on sign-ups. As a result we got farther and farther behind our planned timeline. However, timelines are fungible and we switched to a just-in-time tactic that probably saved the show.
Eventually, some students signed up and began working on their presentations. As I browsed through the videos that have been posted, I was constantly amazed by the sincerity with which these student presented. Whether they were talking about their modeling career, sustainability on their campus, or the effect of gravitational noise on planetary orbits, they really got into it. It was obvious that this event provided an opportunity that they were waiting for.
Another difficulty presented itself in a lack of sufficient planning personnel. People on the planning team were taking on at least two roles, planning team membership and school liaison for their school, and some also acted as host school liaison also. This pressed some of us to the limit beyond our standard tasks at school. However, everybody involved committed themselves entirely to the experiment and we believe that we’ve achieved some measure of success. Next year, we’ll add some personnel at each planning level and hopefully improve the experience for everyone.
One thing became apparent as we got further into planning. The self-inducted planning team brought all the skills, experience, ideas and follow-through to do the job. To the original team of Chris Bigenho, Dolores Gende, Jason Kern, Larry Kahn, Steve Ediger and Susan Hopper, we added ISAS representation in the persons of Rhonda Durham and Laura Brown and school hosts Jill Brown, Chris Chopin and Ann Rai. For every task, someone volunteered with the requisite skills and everybody more than pulled their weight. Some of those are listed as follows:
Planning Team: The following individuals not only did the core planning, but also filled addtional roles as hosts and/or school liaisons.
Rhonda Durham, Executive Director at ISAS, negotiated the ISAS involvement with her Board of Directors and lent us her support directly and with her staff, Laura Brown and Allison Rose.
Dolores Gende and Susan Hopper were involved in the early planning stages. Ann Rai also lent us her support in planning meetings. For various reasons, none of these were able to participate in the actual event, but they all gave their best when they could.
Jason Kern pushed us all with by setting a great example and ran initial interference with TEDx.
Larry Kahn provided a backbone of administrative assistance with our Google Docs Planning worksheet and taking up the slack in facilitating meetings when Steve was late or unavailable.
Jill Brown picked up the communication with TEDx and made them aware that the ISAS participation in their event was more than just individual schools. She also provided the student registration application.
Chris Bigenho, our webmaster, created the website and provided excellent technical assistance where needed.
Steve Ediger chaired the core planning team and produced the two pitch videos.
Hosts: These folks provided the necessary venues for hosting the November 20 event. They are joined by all of the people at each school that worked with the students to create and hone their presentations Jill Brown (Albuquerque Academy), Chris Chopin (St. Paul’s Episcopal School), Jason Kern (The Oakridge School) and Jeff Ritter (St. John’s School
The result was a set of 4 great physical events with 13 schools participating and about 33 students/student groups presenting. We learned a lot from this experiment and intend to continue it next year. We hope that you can join us.